Use the Yard documents tab

SAY

• Desktop click in the Favorite Projects block click the Yard documents tab

BVN & LPO

• Desktop click the Project ID click "Survey at yard" in the action bar click the Yard documents tab

• Desktop click Search project click in the result list click "Survey at yard" in the action bar click the Yard documents  tab

This window holds the list of documents the Shipyard must transmit (also called Documents checklist).

The list is automatically generated on creation of the project and is the same for all projects.

Screen data

• Status: the status of the list is automatically calculated by the system.

The list is considered "Done" when:

• a document has been recorded for each applicable checklist element;

• each document has the "Received" status.

• Added requested documents: documents automatically generated on creation of the project.

• Created requested documents: documents manually added by the Project Manager (Leader).
   

In those lists, you visualize the following information, for each received document:

• Reference: document reference

• Status: 2 possible statuses:

• Received

• Received with comment: document received, but not valid

• Subject: name of document

• Receiving Date: date of document reception

• File: link to the attached document file

Screen features

• In the "Added" documents list

• Add a received document: register the reception of the latest version of a document.

• Applicable/ Not applicable: change the applicability of the documents of the list.

• Click to open or download (save to your computer) the document file.

• Click to go to the Yard document detail page.

• In the "Created" documents list"

• Create a new requested document: register the name of a new type of requested document. A new block will be displayed at the end of the list; you will now be able to add received documents to this group of requested documents.

• Add a received document: register the reception of the latest version of a document within the corresponding "Created documents" block.

• Delete: delete the whole requested documents block (applies to each block of requested documents)

• Click to open or download (save to your computer) the document file.

• Click to go to the Yard document detail page.

• In the red & white top action bar

• Print: generate a Word document (RTF format) containing the detailed list of all received documents.
  A dialog box is displayed, asking you what to do with the generated RTF file:

2. either open the file to print it,

3. or download it to your computer: in the second dialog box, choose a folder to download the file, and save it.

• In the blue action bar

• Display Interventions Status: search for interventions with criteria

• Search Surveys: surveys detailed search form

• Search Comments: comments detailed search form

• Print Progress Report: generate progress reports on surveys

• In the screen tabs

• Tree: SAY view of the unit structure

• Pending comments: list of pending comments created by any user involved in the project.

• Kick-off meeting: list of meeting reports

• BV documents: list of documents to be provided by BV to the shipyard (mostly ships certificates)