Drawing & revision edit

To add a drawing:

LPO

Desktop click "Add drawing" in the action bar
Desktop click (Go to drawings) in the Favorite Projects block click "Add drawing" in the action bar

BVN (PDR context)

Desktop click in the Favorite Projects or the Assigned Projects block click in the BVN Project View click the Design Review tab click "Add Drawing" in the action bar
Desktop click in the NDC block click the Design Review tab click "Add Drawing" in the action bar

BVN & SAY

Desktop click Search project click in the result list click "Design Review" in the action bar click the Dwg./Comments tab click "Add drawing" in the action bar

To modify a drawing:

LPO

Desktop click (Go to drawings) in the Favorite Projects block click to view the drawing detail click "edit"
Desktop click "Search drawing" in the action bar click in the result list of drawings click "edit"

BVN (PDR context)

Desktop click in the Favorite Projects or the Assigned Projects block click in the BVN Project View click the Design Review tab click in the Drawings section click "edit" in the action bar
Desktop click in the NDC block click the Design Review tab click in the Drawings section click "edit" in the action bar

BVN & SAY

Desktop click Search project click in the result list click "Design Review" in the action bar click the Dwg./Comments tab click the "Drawings" blue link in the table click click "edit" in the action bar

In this window you can add a new drawing, register a revision for an existing drawing, consult or modify drawing or revision data.

You can modify a drawing or revision only if you belong to:

the LPO centre in charge of subfile;
the LPO centre who has registered drawing or revision;
the Head Office.

If you are none of those users, the application will let you access to the modification screen, but will forbid the saving by displaying an error message on top of the screen.

Registering a drawing is VeriSTAR NB means filling out information relating to a drawing revision. Be aware that one same drawing can be registered in several subfiles of a project, and a drawing may have several revisions within a subfile. As a result, among the information you must fill out in this screen, some of it may be proper to:

the drawing (whatever the revision is);
the couple drawing/ subfile (whatever the revision is);
each revision of a drawing (whatever the subfile is);
the couple revision/ subfile.

Complete drawing data:

Project ID: if you have first chosen a project/ subfile, this field is automatically filled up.
Subfile: if you have first chosen a project/ subfile, this field is automatically filled up. Else, use the drop-down menu to choose a subfile where the drawing must be registered. The subfile is the activity corresponding to the project.
Subdivision: click to open the control list popup window. For an offshore activity, the subfiles are divided into subdivisions.
Note: you cannot select a subdivision if the subfile field is empty.

Drawing number: unique drawing identifier, common to all revisions. One drawing may have several revisions within a subfile: all revisions relating to the same drawing must carry the same drawing number: that is how the system identifies if the drawing you are adding is a complete new drawing or just a new revision of an existing drawing.

Click "Drawing check" to establish if data relate to a new drawing, to a new revision of a registered drawing, or even to a drawing registered in another subfile.

If you do not use Drawing check, and drawing number has never been registered, you can save without any checking.
If you do not use Drawing check and drawing number is already registered, an alert message is displayed to force you using the check feature. Click "Drawing check" before saving.

If you are adding a revision to an existing drawing, the pending comments of the previous revision are automatically linked to the revision you are adding.

Title: of drawing; two revisions relating to the same drawing must have the same drawing title.
Revision number:

if new drawing (no drawing number registered), type 0.
else, type the appropriate revision number.

Revision date: you can either:

type the date, using the either format: dd/m/yyyy or dd/mm/yyyy (one or two digits for the month, and four digits for the year.
click to use the calendar tool.

When consulting a drawing detail, the month is displayed with the three first letters. For example: 28/01/2003 would be: 28 Jan 2003.

Forecasted date: this field is displayed only on BVN drawing edition screens. It corresponds to the expected date of review. Use that field like the "Revision date" one.
Categories: register one to five categories for the drawing: click to open the popup window reference list.
A category is a drawing requested by the system to perform the design review. When registering a drawing submitted by shipyard, you should link it to a category; once all drawings of a category are reviewed ok, you can manually set the category as Done (Complete). Once all categories are Done, the LPO contribution to the project is over.

The "Categories" field is not available on BVN drawing edition screens: that field is to be completed by LPO users.

Document type: select a type in the drop-down menu:

Bundle: document is a whole of micro-drawing sheets to be reviewed together at once.
Calculation: calculation directory, submitted by shipyard and to be reviewed by the LPO centre. For example, a calculation relating to the strength of materials.
Drawing: usually a document is a "Drawing" to be reviewed.
Nomenclature: annex submitted with the drawing, including comments or explanations on drawing. A nomenclature document is meant to be submitted "for information" (see Action field below).
Report: along with drawings, you may receive reports relating to rules and regulations about the drawing. Those are different from what is usually called reports in VeriSTAR NB (progress reports...).
Specification: specification describing the object (ship, machinery...).

Approval status: select a status in the drop-down menu. You can consult the meaning and description of all statuses in a document called TNC 002.
Date of approval: you can either:

type the date, using the either format: dd/m/yyyy or dd/mm/yyyy (one or two digits for the month, and four digits for the year.
click to use the calendar tool.

The "Date of approval" field is not available on BVN drawing edition screens: that field is to be completed by LPO users.

Approbator: click to open the popup control list.

The "Approbator" field is not available on BVN drawing edition screens: that field is to be completed by LPO users.

CAD original: if drawing is electronic, its original version can be attached to drawing/ revision detail. Click to open the upload popup window.

When modifying or adding a revision, the text field is updated with the file's name.
When consulting a revision detail, the icon is displayed instead, to let you open the file.

Scale: type in the scale of the drawing in the text field.
Format: type in the format of the drawing file (A0, A1, A2, A3, A4...)

It is important to fill out the scale and format fields, because it makes the CAD files printing easier.

CAD reviewed: if revision of drawing is electronic, you can attach this file. Click to open the upload popup window.

When modifying or adding a revision, the text field is updated with the file's name
When consulting a revision detail, the icon is displayed instead, to let you open the file.

The "CAD reviewed" field is not available on BVN drawing edition screens: that field is to be completed by LPO users.

Order number: filing number, used to physically store drawings and revisions. The order number has the following characteristics:

no control is performed on this field (type any number you wish);
it is automatically incremented on saving if not filled out (the system takes the next available order number);
it is created within the project but also within a subfile;
there may be several occurrences of number 1 in a project, but only one in a subfile.
the same order number can appear in two different subfiles.
one drawing can be sent to several LPO centres, and be stored with different order numbers. Use the Other centres field of the drawing detail consultation screen to view other centres' order numbers and information, if any.

The "Order number" field is not available on BVN drawing edition screens: that field is to be completed by LPO users.

The following 7 fields (from "Box number" to "Expert in charge") are not available on BVN drawing edition screens: those fields are to be completed by LPO users.

Box number: box number where paper drawing or revision is physically stored. Type the number in the text field or use the popup reference list.
Incoming mail: reference of incoming mail containing the drawing or revision (sent from shipyard or manufacturer)
Client ref.: type in the reference of the client in the text field.
Date: date the drawing or revision was received (type or use calendar)
Outgoing mail: reference of outgoing mail containing drawing and comments (sent back to shipyard or manufacturer).
Date: date the drawing or revision was sent (type or use calendar).
Expert in charge: click to open the popup control list.
Action: "for review" is the default value and should be maintained in most cases: the submitted drawing must be reviewed by LPO.
If subfile is Offshore, the shipyard might drop or send drawings prior to the usual time: drawings will first be submitted for information, then for comment and eventually for review, as explained below:

for info: submitted as an informal notice, in order to get notes from LPO.
For every subfile (not only Offshore), a drawing for info may also be used to complete or explain another drawing.
for comment: revision of drawing is resubmitted in order to get comments in advance.
for review: since revisions have already gone back and forth between LPO and shipyard, the revision submitted for review might get a quicker approval stamp.

Priority: this field should be ignored.

The "Priority" field is not available on BVN drawing edition screens: that field is to be completed by LPO users.

Validate the drawing registration:

Click to validate your input.
Click to validate your input and register a new drawing.

This action is not available to BVN users: it is not displayed on their drawing edition screens.

Furthermore, the Save and add feature is recommended to LPO archivists.

Click to leave the drawing registration form without saving.

If you are adding a new drawing, and it is already registered in the database, a new revision is created and thus the adding screen is displayed again:

with the error message: “You should enter a revision number”;
the Creator and Creation Date fields are automatically filled up;
the status is automatically set to “Registered”.